| Princh Recommended | Email to staff | Follow-me / pull printing | Open printer accessUSB or direct connection | |
iDocument encryption | ✓End-to-end, in transit and at rest | ✕Email is not a secure channel | ~Encrypted, but the key is shared with every printer | ✕Files are often unencrypted on a USB or PC |
Why it matters: Encryption is the baseline. Without it, documents can be intercepted in transit or read by anyone who reaches the file. Standard email is the clearest example of the risk: messages and attachments often sit unencrypted on mail servers and in inboxes, can be forwarded or sent to the wrong address, and leave your control the moment they are sent. | ||||
iAttack surface | ✓Decryption key stored only on the local server or printer | ✕Copies linger across mailboxes and mail servers | ✕Every printer must be able to decrypt the job | ~Limited to the device, but the device is exposed |
Why it matters: The more places a document or its decryption key can live, the more opportunities an attacker has to reach it. | ||||
iMalware risk from devices | ✓No USB or external device needed | ✓No physical device involved | ✓No physical device involved | ✕Unknown USB drives can introduce malware |
Why it matters: Allowing users to connect their own drives is a common and often underestimated way for malware to enter your network. | ||||
| Princh Recommended | Email to staff | Follow-me / pull printing | Open printer accessUSB or direct connection | |
iUser anonymity | ✓No accounts, logins, names, or emails | ✕You must collect the user's email address | ~Usually needs a login or badge | ✓Anonymous walk-up use |
Why it matters: Collecting less personal data reduces both privacy risk and your organization's liability. | ||||
iStaff access to documents | ✓Staff cannot read print jobs | ✕Staff handle and can read every document | ~Admins may be able to access the print queue | ✓No staff handling of files |
Why it matters: Every person who can see a document is another point of privacy exposure. | ||||
iData retention | ✓Documents are auto-deleted after 24 hours, titles masked | ✕Emails and files accumulate over time | ~Jobs and logs are often retained | ~Files can remain on the USB or PC |
Why it matters: The more data you store, the greater your liability if a breach occurs. Minimal retention keeps that exposure low. | ||||
| Princh Recommended | Email to staff | Follow-me / pull printing | Open printer accessUSB or direct connection | |
iGDPR by design | ✓Built on privacy by design and default principles | ✕Data sprawl makes compliance hard | ~Achievable with careful configuration | ~Depends heavily on local setup |
Why it matters: Offering a printing service makes your organization a data controller. A solution built on privacy by design and default principles makes compliance far easier to achieve. | ||||
iVerifiable certification | ✓Holds ISO/IEC 27001:2022 | ✕No vendor, nothing to verify | ~Varies by the vendor you choose | ✕No vendor accountability |
Why it matters: An independent, in-date certification such as ISO/IEC 27001:2022 is the fastest way to trust a vendor's security claims. | ||||
| Princh Recommended | Email to staff | Follow-me / pull printing | Open printer accessUSB or direct connection | |
iSetup effort and cost | ~Runs on a local print server, or directly on a supported Ricoh device | ✓No setup, works out of the box | ✕Requires servers and IT infrastructure | ✓Minimal setup |
Why it matters: A simple setup matters, but it should not come at the expense of security. Princh runs on a local print server, or directly on supported Ricoh devices, which is what keeps your decryption keys on site rather than in the cloud. | ||||
iIntegrated payment | ✓Cards, Apple Pay and Google Pay built in | ✕No payment handling | ~Often a paid add-on | ✕No payment handling |
Why it matters: Integrated payment removes the need for separate payment agreements and dedicated POS hardware. | ||||
iPrint from your own device | ✓Yes, from phone, laptop, or public PC | ~Possible by emailing an attachment | ~Varies by configuration | ✕Requires the on-site PC or a USB |
Why it matters: Printing directly from a phone or laptop is what most visitors now expect from a public service. | ||||
iCollect your print at any printer on site | ~Send to any Princh printer you choose | ✕Limited to wherever staff print it | ✓Collect from any connected printer on site | ✕Limited to the connected printer |
Why it matters: Releasing a job at any available printer is convenient in locations with several devices. For public printing, choosing the printer when the job is sent is straightforward and keeps the document private. | ||||